Office of the City Clerk |
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Office of the City Clerk
The City Clerk is a Charter officer appointed by and reporting to the City Council. Under Miami Springs City Charter Section 8.02 (1), the City Clerk’s office is responsible for conducting all city elections. Per City Charter, the office of the City Clerk is responsible for officially maintaining all records of the City including ordinances, resolutions, proclamations, contracts, historical documents. The City Clerk is the Records Management Liaison Officer (RMLO) of the City. The City Council recently authorized the purchase and installation of Optiview software. Although it will take some time to implement, the new system will enable the City Clerk’s office to electronically store documents, resulting in saving space, eliminating an off site storage facility and facilitating research to comply with requests for information both from the general public and City Staff. The City Clerk ensures that all City Council approved changes to the Code of Ordinances are quickly codified by Municipal Code Corporation so that the most current information is available to the residents. Code of Ordinances The City Clerk’s office attends, records, and transcribes minutes of all City Council meetings in a timely fashion, and prepares a summary of actions taken by the Council for proper follow-up from all City departments. Copies of the most current Council agendas, minutes and actions can be found by following this link: Meeting Archives. Along with the Mayor and/or City Manager, the City Clerk attests to official documents. Also, the Clerk records documents with the County Clerk, as appropriate. The City Clerk’s office makes sure that all public notices are advertised on time, as required by law. The City Clerk’s office is responsible for coordinating secretarial assistance and transcription of minutes for all City Council advisory boards. CITY HALL |
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